Our client: 

Our client specialises in creating inclusive platforms, through conferences and summits, dedicated to fostering international dialogue, knowledge sharing, and partnerships. Their mission is to unite innovators, leaders, and investors within a vibrant community of influencers, all committed to shaping a better future for everyone. 

The conferences and summits they are creating guarantee the gathering and collaboration of a diverse and highly influential assembly, including Heads of State, Ministers, Global CEOs, leading Tech Innovators, Think Tanks, Industry Experts, Youth Leaders, Investors, and Global Academia. Through their work they facilitate dynamic exchanges among proactive leaders from diverse political and economic backgrounds, ultimately driving the global conversation forward.

Job Purpose:

We are looking for a responsible Personal Assistant to provide professional secretarial and administrative support. You will work closely with the General Counsel and Board Secretary on a variety of tasks related to stakeholders, legal department, internal auditing, and the compliance department. To be successful in this role, you should be well-organized, structured, and have great time management skills as well as be able to act without guidance.

Job Responsibilities:

• Takes on all the administrative duties of board management to ensure each meeting is smooth and productive.
• Act as the point of contact among executives, board of directors, and other external partners. Following up with staying on top of all projects.
• Responsible for creating high-quality presentations and reports.
• Manage information flow in a timely, professional, and accurate manner.
• Manage executive’s calendars and set up meetings.
• Responsible for documenting meetings and preparing minutes of meetings of the board and executive members.
• Ensure that all reports submitted to the board or prepared by the board have been retained, including but not limited to quarterly and annual reports.
• Responsible for a discrete and confidential approach to working tasks.

Skills & Qualifications:

• Exceptional organizational skills and time management.
• Comfortable and calm under pressure.
• Proactive mindset, Detail-oriented, and good in problem-solving.
• Work experience as an Executive Assistant, Board Secretary Assistant, Personal Assistant, or similar role for no less than 5 years.
• Professional communication skills in English and Arabic
• Excellent MS Office knowledge, especially in PowerPoint.
• Bachelor’s Degree.